Bylaws and Constitution
The Gamers of Durham
ARTICLE I
Name
This organization shall be known as the “Gamers of Durham." This may be abbreviated as "G.O.D. Mode" or extended to "Durham Technical Community College Gaming Club."
ARTICLE II
Purpose
The purpose of the Gamers of Durham is to promote all forms of legal recreational gaming, promote fellowship, help broaden information about the gaming business and technology, and serve as an advocate for gamers on related issues at the College. We will provide a forum for students, faculty, and non-student gamers to come and teach or play games. The types of games include, but are not limited to, video games, computer games, card games, collectible card games, role-playing games, and board games.
ARTICLE III
Membership
Section 1: Criteria: Membership is open to any Durham Tech student, alumnus, staff or faculty member with interest in games. Game ownership is helpful but not required. For status and funding, non-student membership is limited to 25% of members.
Section 2: Membership Selection: Membership is open to those who:
(a) Meet the membership criteria.
(b) Agree with the club purpose.
(c) Be in good standing in terms of conduct.
(d) Not cause non-student members to exceed 25% of the club's overall membership.
Section 3: Rights: Each member shall have voting rights and full privileges.
Section 4: Any member may be removed for cause by a two-thirds (2/3) majority vote of members present at a business meeting following a discussion of the cause. The vote must be announced to the membership no later than two weeks (14 days) prior to the meeting and must include the date, time and location of both the cause and meeting.
ARTICLE IV
Meetings
Section 1: At least one business meeting will be held each month. Additional business meetings may be called by the President or by a majority request of the Executive Board to accommodate specific club circumstances.
Section 2: Social meetings will be held periodically for the purpose of fraternization and to promote club interest.
Section 3: The exact dates, times and meeting places will be announced at club meetings, via electronic mail, and on the club website.
Section 4: Meetings of the Executive Board shall be called at the discretion of the President. All club officers shall be given timely notice of such meetings.
Section 5: Any three members of the Board can require the President to specify a quorum for decisions.
ARTICLE V
Club Officers
Section 1: The club shall be administered by the following officers who are elected officials and shall collectively function as the Executive Board: President, Vice President, Treasurer, Secretary, Advisor, Sergeant at Arms, Web Master and any Past-President who is an active Durham Tech student.
Section 2: Event Officers are non-Executive Board officers that are appointed by the board and charged with enforcing Conduct as set forth in the club bylaws. There are two types of Event Officers:
(a) Tournament Coordinator: organizes and leads the club during a gaming event.
(b) Event Coordinator: organizes and leads an event not centered on gaming.
Section 3: Qualifications:
(a) All officers must be members as described in Article 3 of these Bylaws.
(b) Executive Board members must be able to provide appropriate gaming materials.
(c) Tournament Coordinators must have taken part or have experience in organizing gaming tournaments. This covers the planning, procedures, and other relevant factors for a group activity.
(d) Event Coordinators must be capable of seeing the given event though completion.
Section 4: Officers shall be eligible for reimbursement for reasonable expenses incurred during the administration of club business by submitting a request with receipts at a business meeting. Approval is by a majority vote of members present. These expenses are to be listed separately on an end-of-semester report by the Treasurer.
ARTICLE VI
Duties of Officers
Section 1: Duties of the President:
(a) Preside over club meetings, functions and activities not being led by an Event Officer.
(b) See to the enforcement of the objectives and purpose of this organization.
(c) Coordinate, direct, and manage the business functions and activities of the club as required to ensure continuity and success of club and the club objectives.
(d) The President shall inform the Vice President when the President is unable to preside over any club meeting, function or activity.
Section 2: Duties of the Vice President:
(a) To perform the duties of the President in case of absence or inability of the latter.
(b) Serve as the Activities Coordinator in scheduling, planning, and ensuring proper arrangements are made for all club-sponsored activities and events.
(c) As necessary performs other duties which may be assigned by the President.
Section 3: Duties of the Treasurer:
(a) Maintain an up-to-date membership list available up request by any member of the Executive Board.
(b) Coordinate reimbursement expenditures through the Executive Board and SGA.
(c) Receive, record, and report all monies or property donated to, paid to, or owned by the club.
(d) Keep an account of all receipts and disbursements so that a statement of the financial condition of the club is available upon request by the officers or general membership.
(e) Prepare an end-of-semester report for the Board of Directors to be shared at the first meeting of following semester.
Section 4: Duties of the Secretary:
(a)The Secretary shall have the responsibility of the maintenance of clear and orderly records of the Organization including all minutes, proceedings, legislation, reports, attendance rolls, and correspondence.
(b)The Secretary shall inform the members of the Organization, Faculty Advisor and the Office of the Dean of Students of all official acts and resolutions of the Organization, shall keep an organized folder with a copy of the minutes of each meeting inside.
(c)The Secretary shall render reports as requested by the President.
(d) The Secretary shall have the duty to attend all meetings of the Organization and shall have the power to vote at said meetings.
Section 5: Duties of the Advisor:
To ensure the club is operating within Durham Tech guidelines and regulations.
Section 6: Duties of the Sergeant of Arms:
The Sergeant at Arms is responsible for Club meeting room preparation, and hospitality.
Maintain club equipment and materials.
Maintain room conduct.
Section 7: Duties of the Web Master
Maintain club website
Collect new material and information as needed to keep the website current.
ARTICLE VII
Election of Officers
Section 1: Nominations and applications for Executive Officers shall be made at the business meeting of the first full month of classes in a given semester (September, February) with the exception of Summer. Nominations and applications may also be made by contacting the club Secretary in writing.
Section 2: All officers must be Durham Tech students in good standing.
Section 3: Candidates for the Executive Officer positions must be current members. Those receiving the highest number of votes shall be elected for that semester and hold office until the election of a replacement. Terms will run from September thru January and February thru August.
Section 4: Vacancies in any office shall be filled by a club member in good standing appointed by a consensus of the Executive Board, and shall serve until the next regular election of officers.
Section 5: Any officer may be removed from office for cause by a two-thirds (2/3) majority vote of members present at a business meeting following a discussion of the cause. The vote must be announced to the membership no later than two weeks (14 days) prior to the meeting and must include the date, time and location of both the cause and meeting. Removed members are not entitled to a dues refund.
ARTICLE VIII
Appointments and Committees
Section 1: Appointments and Committees are positions in the club are of a voluntary nature.
Section 2: These positions are appointed by the Executive Board and may change at the discretion of the appointee or the Board.
ARTICLE IX
Amendments
Section 1: Notification of proposed changes to the Bylaws of the club will be made through the e-mail at least two weeks prior to a meeting at which changes in the Bylaws are to be considered.
Section 2: Bylaws may be changed by a simple majority vote of the members present at a regularly scheduled club business meeting and of members absent from the meeting who wish to vote by e-mail to the President. All e-mail absentee ballots must be received no less than one (1) day before the meeting in which the proposed Bylaw change is to be voted on by the membership. The President shall include e-mail ballots after tallying the votes of those present and summarize the results for the record at the same meeting.
Section 3: Bylaw changes will take affect upon determination of the final result of the vote.
Section 4: Amendments or changes to the bylaws shall note the date of change after the respective bylaw, e.g. "[1 Jul 08]".
ARTICLE X
Conduct
Section 1: Any member of the club may be dismissed from a club meeting or club activity as a result of inappropriate behavior. The member shall be warned concerning such inappropriate conduct by an Executive Board member or Event Coordinator. The following shall be the basis for, but not limited to, inappropriate behavior and disciplinary measures:
(a) Wild, unsafe habits, especially any activity which jeopardizes the safety of other persons.
(b) Obnoxious behavior that is detrimental to the image of the club.
(c) Consumption of alcohol or any other potentially illegal substance on campus grounds.
(d) All members should respect student facilities and student gaming materials
Section 2 Ratification of Executive Board recommendations for disciplinary action will be ratified by a two-thirds majority vote of the club members in attendance at a regularly scheduled business meeting.
ARTICLE XI
Non-Member Guests
Section 1: Non-members are welcome at general meetings, tournaments, and social gatherings of the club so long as they are invited guests and accompanied by a “regular” member. Each regular member may invite one (1) non-member guest to a club event.
Section 2: Guests must agree to abide by club rules and standards of conduct.
ARTICLE XII
Dues
Section 1: Cost: Annual/Semester dues are [($20 year/$10 semester)]
Section 2: Term length of membership is as follows:
(a) Fall Semester -- August through December.
(b) Spring Semester -- January through May.
(d) Annual -- August - May.
Section 3: Membership dues shall neither be pro-rated nor refunded unless approved by unanimous vote the Executive Board.
Section 4: In the event of dissolution of the club, all funds in the treasury shall be donated to a non-profit organization as selected by a majority vote of the membership.
